WBCR-LP 97.7FM, Great Barrington Community Radio
Minutes
WBCR-LP FM
Board of Directors MeetingNovember 19, 2008 at Quaker Meetinghouse
Meeting convened at 6:10 pm
In attendance: D. Barrett, J. Eddy, P. Rapp, N. Ring, P. Tierney, F. Tolopko
Absent: P. Levine
Guests: B. Shalles, D. Alecson
Agenda adopted unanimously
Previous minutes (October, 2008) unanimously adopted
Public comments: None.
Treasurerגs Report
Checking balance: $3968
Unfulfilled fund drive pledges are being pursued
Report unanimously accepted.
Committee reports
Facilities: The uncompleted construction work at the new studio space continues to hamper use and scheduling of events. Cash flow and timing of work are the two main obstacles to completion. N. Ring will develop, and forward to B. Shalles, a written punch list of required work in order garner volunteers and to complete work in a piecemeal yet orderly fashion.
Membership: (J. Eddy) Idea of a December gathering/party is being investigated by L. Leonard.
Programming: (A. Timpane, via phone) Continuing studio lockup and alarm setting problems are being addressed. Expressed continued concern with scheduling of the next fund drive (2nd week in February, 2009). Democracy Now! air time has been moved back to 5 pm in an attempt to compensate for the technical problems being encountered with the Free Speech Radio broadcast. New programmer applications are due December 1; programmer reapplications are due January 5, 2009. The new email policy is being moved to the WBCR blog.
Tech: (N. Ring) The committee received computer equipment from Zen New Media. It is currently being adapted for use at the studio. A locking problem with automation, due to improper file permissions, has been corrected. Over modulation (distortion) on the stream broadcast is being addressed.
Fund Raising: S. Mastrianni has announced that the committee will meet on the 1st Thursday of every month at the studio. Initial focus will be on planning for the next fund drive. J. Bassis has taken the point on organizing a concert/fund raiser on December 7 at the Granary. Proceeds of 2 shows, 5 and 7:15 pm, featuring G. Murphys band, will benefit WBCR. $330 was raised for WBCR at the Halloween party at Club Helsinki.
Finance: No report.
Grievance: No report.
Public Relations: S. Forest announced that she has requested and received a commitment from the weekly Shoppers Guide to print 2 programs announcements every issue.
Tasks update and other agenda items
F. Tolopko, N. Ring and P. Rapp will handle establishing and publishing the current version of the WBCR corporate bylaws, a work in progress.
N. Ring will develop a job description for outside volunteers (usually through an agency) at WBCR.
Motion to adjourn was unanimously accepted at 7:45 pm.
→ Posted by wtolopf on 01/04/2009 at 12:33 PM. Filed under "minutes".
Berkshire Community Radio Alliance
Minutes of the 2008 Annual Meeting
September 14, 2008 Quaker Meeting House ֖ Great Barrington, MA
Jan Seward, President of the Board of Directors, welcomed the group to the Annual Meeting. She shared highlights of the year and thanked the Friends Meeting House for their gracious hospitality for the second year in a row.
Submission for full power license
Օ Won Davey award
Increased programming base
Օ Capital campaign has raised almost $30,000
First business supporter campaign (about 25 new business supporters from community)
Օ Recipients of a 3-year operation grant from Massachusetts Cultural Council
Moved to new studio on Rosseter Sreet
Jan recognized several members for their contributions: Board members (Phil Tierney, Nick Ring, Ben Shalles, Frank Tolopko, Judy Eddy and Paul Rapp). Also a few exemplary people (Phil Tierney for answering phone calls; for all he did for the move and his work resulted in a $10,000 donation). Also members Jim, Tim, Mike, Annie Shaw, Dan, (for work on music library); Karen and Larry Chernicoff for their graphics/publicity; Day Captains; Paul Rapp for his vision & enthusiasm/capital campaign; Ben for his work on the new studio (and his Board term expires today). Jan announced that she will be stepping down as Board member and Chair.
Reports from Officers:
Frank Ֆ Board Secretary and 911 Report Show Role of Secretary is communication within the Board and to the membership and he is working with that goal in mind.
Reports from Committees
PROGRAMMING: Ananda and (Deborah, Nick, Ben, Lucy and Dan); currently revising schedule for October ֖ January term; about 71 programs airing and looking to add 18 to fall schedule; generally lose a few shows each round in training process; about 62 programs (79 hours) are local and 9 are locally sponsored syndicated shows (about 10 hours weeky); about 90 programmers (some active; some fill in). This is down from last year (88 and 100 hours of programming each week). Recruiting from word of mouth and advertising has resulted in many more applications. We need a strong PR committee to do that and Larry Chernicoff֒s work was especially helpful. Youth programming continues to grow substantially. Continuing to work with Railroad Street Youth Project and looking to do more new non-English shows.
Past year policy changes: Volunteer hours have shifted to reapplication schedule to be more in synch; also applications/reapplications can be submitted on website. A major goal was to improve training and many programmers have stepped forward to help with this. Group has expanded including orientation to new studio and Ananda thanked those who helped. Part of WBCR mission is to help get people on air and provide information about studio without being overwhelming. They now have a quiz which is part of training to make sure people know policies and find out where to learn more. The Committee reviewed and clarified anonymity policy; Revamped PSA blog to allow programmers to share information about what is going on the various shows; help programmers increase quality of own show production and carried out self-evaluation in the spring (and received positive feedback on that). The goal is to be supportive.
Day-captains: Ananda commended the day captains for the past year (Deborah, Paul, Todd, Ananda, Ben, Nick, Scott) and announced the new Day Captain line up. Contact information will be sent out. The Programming Committee will take more responsibility for oversight of day captains, communications and support.
New Directions: The programming committee plans to conduct a major policy review dealing with programmers missing shows. They will distribute the draft policy for review before a decision is made. Ananda read the draft policy. The Committee is concerned about the relationship with listeners when there is disruption of regular schedule.
She thanked those who helped with training and also programmer data-base (Mary Ellen Barrett (for all her help with paperwork/filing); Rich and team for programming schedule and Jeremy (for last term).
She noted that assistance is needed for posting programming minutes and other documents to the website.
This years goals include reviewing and consolidating policies; conducting an educational workshop on self-promotion/commercial speech policies. About 9-10 programmers will participate. The Committee plans to produce a guide in November for programmer policies. They also noted that many programmer agreements are missing and they want to get that current.
Technical manual: Ben has a thorough but limited manual; other people at different times have posted things on the wiki which is accessible.
Q: What would be the schedule capacity for programmers? Ananda responded that there is open time from midnight to 6am and blocks of time every day which is currently covered by automation. She also noted that a handful or programmers are doing bi-weekly shows.
Ananda reminded programmers to log volunteer hours if they havenҒt done so.
FACILITIES COMMITTEE: Ben: WBCR began construction in Granary space last fall and the move has been the work of the committee and the MOVE HAPPENED! Station is not complete and committee will be working on finishing construction and maintaining physical organization. There now is space for station to pursue its mission ֖ conference room; hang-out; reception area; cubbies; studio 2; physical library for music. Priority is Studio 2 (should be up in next few weeks); then reception area; BoardsӔ to post messages and information. Also, need to finish the hallway leading up to rest of building; then the conference room which will handle most meeting needs. Eventually kitchen will be completed. He is committed to finishing station as funds allow. Ben thanked everyone for patience, understanding, good humor, help especially Steve (architect), Phil, Nick, Asa, Ananda ֖ for their support! Signage is needed and will eventually be installed.
Cleaning: Phil asked for help in cleaning (before, during or after show) and time could be logged as volunteer. Ben wants to organize other tasks that can hopefully be handled by a single person (equipment, other things). Music library (physical and digital) is part of Facilities Committee. Jeannie is in charge currently with Dan White (music director). He hopes to organize music and cds so that the really neat stuff can be more accessible to others (maybe in Studio A).
TECH: Nick Ring Last yearҒs priorities were to apply for full power and move the station. The Committee submitted a budget outline to the Board (but spent none of the funds) because the move needed the organizations capital. Other tech projects were put on hold during the year. Money was spent on move infrastructure (not computers or mics). There were no huge maintenance expenses this year. The Committee was looking at aging equipment from last year (computers) and will be looking at purchases as feasible. There are on-going issues w/ technology: The telephone has been more finicky after move and working to improve stability; networking to rectify things that go wrong (1 computer is sidelined Җ digital library). In the future they will work on networking infrastructure so that the computers and equipment are linked. The station will need to purchase equipment for Studio 2 as well as computers. The Committee will focus on expanded capabilities of conference room.
Acknowledgements: Christie (website!) and Asa; Asa and Ben on walking through all the requirements.
Q: What about Skype? Skype is available on PC1 in Studio A. Ananda reported that her experience in phone quality isnt good (phone to skype) Җ but skype to skype is good.
Trainers welcome.
Full Power: Last year at the annual meeting the station was encouraged to move forward with an application for a full power license. They contracted with a radio engineer for technical aspects of application and application was filed last October. Nick reported that 3 other organizations filed for same frequency in same area. Now there is a process to award license. FCC has preference points system and he believes that WBCR will be successful. If so WBCR will receive a construction permit. A decision may be made fairly soon. If so, WBCR will have 3 years to get on the air. There is lots to do technically and organizationally to make this work. WBCR would have a different frequency and need a new antenna; Need to move transmitter to new location from Fairview and need to revise studio to transmitter link; Need new equipment; Filed for PTFP grant and would apply for that again (with accompanying guidelines/timing, etc.). The station would go above 100 watts (filed for 550 watts) and transmission location at higher elevation increasing range which would go to NY state which would change audience makeup. The call letters would change and rebranding would be needed. Also the station cannot keep the low-power license and would have to make plans to transfer the license or let it go.
Q: Who were other organizations? WFCR; Home Improvement Ministries and another small ministry in the area.
Documentation: Training sessions go better with documentation. There are some documents on hand. Please let Nick know if you can help goal is to make documentation accessible.
FUNDRAISING: Judy Eddie ֖ She reported that WBCR lost $17,246 this year. The station has about $2,000 and owes about $8,000. Income for the year (annual meeting to annual meeting): Revenues of $24,585 for capital campaign; $33,385 for fund drive; $2,850 listener support; grants $1,250 in grants; $1,111 in CD sales; event sponsorship - $600 + $568.
Total revenue: $67,750
Expenses: $43,000 in construction plus $8,000 owed (materials costs were higher)
Rent: $18K (had to pay double rent for awhile)
Spent: $85K
Budget: The budget will need to be set. Committee heads will respond to email with their needs (workplan and costs). Then their requests/needs will go through a Board process for review and approval. Fiscal year is calendar year.
Q: what are on-going costs of new space? Old space was about $2K per month. The new costs are not quite established by significantly higher.
Need to look at grants (can only raise so much in community).
MEMBERSHIP: Luci Leonard. The Committee convened the first membership gathering in May and thanked Asa and Isu for their help. The Committee plans to have another event at end of year. The Membership Committee needs more members. The Committee meets on the third Thursday for 2 hours at the new studio. A goal is to have office hours at the Studio.
There will be an upcoming membership drive to acquire new members and retain old ones (live at the studio or tabling at the community). This will start up in November:
Volunteers are needed for office hours and tabling.
She is exploring diversity training ֖ for programmers as well as to bring people together (and make this available in 2009).
Volunteer hours. A new form will be available (what you did; when) for reapplications. The goal is to make this better organized and are looking for a Volunteer Coordinator to help with this task.
The Committee is looking for space for end of year gathering (potluck).
Ananda thanked Lucy and reminded the members that Lucy needs support. Lucy noted that South Berkshires has a strong retirement community that may be able to be tapped for time & skills (teaching, etc.)
PR AND MARKETING:
FUNDRAISING: Paul Rapp shared that the station took a hit about a year agoӔ when several large donors stopped giving due to objections to a show. The Programming Committee reviewed the show and determined that it wasnt so offensive and WBCR was committed to airing the show. He reported that after the successful October fundraiser an anonymous listener donated $5K and then contributed another $10K. This offset the loss of the 2 other contributors. The station was unable to do a fundraiser last May but held a a fundraiser in June that went well and was fun (fell short of the budgeted $20K). Now the station is a bit ғin the hole and awaiting the Mass Cultural Council grant information. Paul is revising the MCC application for bank foundations in the area and is optimistic about funding. The fall on-air fund drive will be held the 2nd week in October. WBCR needs a full-time fundraising committee. Please let Paul know if you are interested. Costs have almost doubled with move! Also need a PR department! Some people donԒt know of WBCR.
Jeannie: eventually live on-air broadcasts fundraising and parties
PR AND MARKETING: Jan Seward stated that this Committee is not currently functioning. This year the Board had 2 vacancies and this year it will have 3 vacancies. The Board has been operating from a strong vision perspective ֖ not just populating the Board but with strategic plan in place can make good decisions about who should be invited to increase depth, breadth and talent. She wants to see on-going Board development and strategic planning. This Board has been more of a working board and strategic thinking has taken a back seat this year.
The Members shared their appreciation for Jan and Bens service!
BOARD ELECTIONS:
Dave Barrett introduced himself. He became familiar of station when he came back to area and hosted Saxophone power hour. He loves the station and is a big supporter. His12-13 year old daughter started doing a show (Funky Cheeseshack) which he feels is a great opportunity. He brings years of non-profit experience to the Board including fundraising, strategic planning and board development.
Dave Barrett was elected to the Board of Directors. .
PACIFICA:
Jan explained the voting process. After the Annual meeting (discussion and vote), the Board Secretary will wait for the mailed absentee ballots. The votes will be tabulated only after receipt of the absentees ballots. Over the weekend of Friday 9/19, the votes will be tabulated and the membership will be informed of the result at the beginning of the following week. Decision will be made based on vote of membership.
The annual cost for affiliation is $240.
Nick Ring shared that this was intended to happen a long time ago Җ but didnt and now is being put forward to the membership for decision.
Pro Җ (Nick and Ananda) Programming Committee supports this for 2 reasons (Financial and increased capacity to serve members and programmers.) She outlined the reasons seeking approval to join Pacifica
Cost-effective to pay for Democracy Now (DN) and Free Speech Radio News (FSRN)
o Currently pay for DN ($280/year)
o FSRN: The station doesnՒt currently pay and broadcasts the show a day later (couldnt air show, in good conscience on the same day)
o Crises at FSRN (they get funding from Pacifica which is being cut back) Җ collective of people around the world producing local news which becomes the edited newscast. Not comfortable airing a day late and also feels that this isnt as ethical as the station should be, ғpirating something that shouldnt be piratedҔ. FSRN is a sister in mission. If we want to meet listeners needs, is this a good way to do it? Can we consider affiliation in that sense.
Can share programming nationally (a minor benefit not a primary purpose). The reality is that the stationՒs priority and philosophy of programming committee is to air locally produced shows.
o Any programming of another affiliate station can be incorporated into a local program and what we do can be uploaded to other Pacifica members and WBCR would be recognized as a source
o Also live coverage of congressional hearings and other events
֕ Provides access to legal services would help on the issues of free speech and community radio; also access to archives for programmers
֕ Good tool for programming committee to meet mission that reflect global community and other underrepresented voices in the world community
How does that affect our independence and identity? Ananda concluded that it is less us becoming part of Pacifica, but more becoming a member of an organization with services. It doesnՒt preclude joining other organizations with other services.
She suggested if people are worried about doing this, could we consider doing this for 1 year and then evaluating?
Օ Autonomy: Nick doesnt think this would affect our autonomy. There are no governing documents or other governance that would be changed; no reporting required; not required to air anything; all decisions remain local Җ not subjecting to any outside authority. If there is a perceptual issue, we can decide whether or not we share this. There is no requirement to promote or not promote that affiliation. He responded to the concern that it would cause people to be hesitant about putting forward programming not in keeping with Pacificas mission and noted that WBCR has never turned away any programming for ideology Җ and he doesnt see that changing in anyway.
CON (Chris and Asa (who helped draft statement) Җ
This is a substantial identify issue and we wouldnՒt be discussing this at a membership meeting if it werent a significant issue.
ҕ This makes WBCR less independent; it is an affiliation not subscription for services. Pacifica is clear about this ֖ WBCR would be an ally of Pacifica.
They are global organization and this would make us less local
Օ Impact our neutrality (Pacifica has clear point of view). They are overtly LIKE MINDED IN SHARING VALUESӔ. They have a have point of view and certain values and an expectation that we share those values
We would lose our neutrality. He shared the example of a program that had significant complaints but WBCR maintained content neutrality even at financial sacrifice Ֆ and that has been guarded very closely
Currently no desire to change programming Ֆ but this lowers bar and it would be easy for a different programming committee to fill empty slots with this content (paid for and affiliate) easier to take on additional content (may be good or bad)
֕ Who we are where we have been
Q: Can you provide examples of how stations have lost identity because of affiliation? (Chris wasn֒t sure)
Q: Is War News Radio part of it? No probably being pirated right now.
Q: Is programming automatically available? Who will choose? Creator would decide
Q: what is arrangement with DN? Alice: It was 1 year free and then WBCR pays directly to DN; with the agreement it would pay to Pacifica
Q: What is cost of FSRN if purchased? Nick ֖ formed in 2000 and distribute through Pacifica and subscribe through Pacifica
Q: What are the values? Alice: Truth about what is going onӔ; When WBCR was jumpstarted it happened with Amy Goodman and her fundraiser and existence of WBCR is due to part to airing of other political news. She doesn֒t like the idea that we are pirating programs that we should be paying for;
Q: Jeannie Programming ֖ what would be effect (content neutrality)?
Ananda: station policy is that there has to be someone local who sponsors a show and makes that request and reapplication. Any show syndicated or non-syndicated ֖ needs continued involvement. This would not change. Programming committee would not fill out schedule as they are not allowed to. One time programming is slightly different and the programming committee can do that occasionally.
Content neutrality: The programming Committee evaluates applications based on 11 different aspects of mission (helps when people are competing for same time slot) but does not act as an editorial board (not determining interests of listeners or accuracy of content)
Stephanie: Good arguments for both ֖ especially preserving local identity seems precious (maybe anonymous person did that because we are unique); however if we go to global format, people could hear from around the world. The Pacfica website is wildly not neutral.
Q: Is Chris opposed to trying it and agreeing not to air any other programs from them except the ones we already have? Would you be opposed to that?
Chris responded that he is presenting a point of view not negotiating among members. He believes this lowers the bar significantly we should decide!
Unidentified member: This is a charged issue ֖ not sure he agrees that we should pay for programs even DN. Would prefer to have high school kids go on-line and give news. If Pacifica is funding creation of content, can he choose to give it to Pacifica instead of giving to WBCR?
Nick: Most stations that put up content (affiliated) ֖ this is free to other stations. Some of those stations pay staff. For example, FSRN pays $180 per report so if you produce a report you would be paid $180.
The ethics and legality of broadcasting material from FSRN was discussed. It is available for free on website the day after. We take it from their website and that is common.
Frank: We pay for DN because people want it and that was basis for their support. We are sensitive to listening public and membership (e.g. when we changed schedule for DN there was an uproar and WBCR responded). Within 6 months to 1 year if not working out, the Board would be responsive to that!
Dan: We could put this back on the agenda for next year
Ananda said that she didn֒t join the organization as a programmer. She feels that this is an important part of the mission - getting people to produce media, and as an organization we do that part well. The mission is not only getting people on the air but also serve community
Steve: What is neutral? Not shying away from controversy ֖ neutral shouldnt be used against someone trying to ғtell the truth.
Jeremy: This affiliation offers specific tangible benefits to WBCR. The arguments of those opposed are vague and ideological in his view. ԓpeople want to protect their baby:. There is a difference between local and provincial; independent and insular. He believes it is positive to allow programming to reach others;
Unidentified member: How would autonomy be affected? People know what Pacific represents (this is a specific political point of view)
Per Chris, Jeremys comments are accurate; his perspective is ideological and he does not want to affiliate with any large media organization.
Unidentified member: What could be the impact on the on local programming?
Chris: Could this become a larger footprint in schedule? Hard to find other points of view? Would a conservative viewpoint want to participate? Issues of affiliations tend to map and you donҒt always know where.
Alice: Mission of WBCR is diversity if someone wants to sponsor a show this would address diversity and, in turn, and maybe someone from that community would come forward and produce own show. We wouldn֒t put syndicated show over local voices. Lots of diversity.
Unidentified member: It is a non-exclusive agreement
Jan thanks everyone sharing their opinions. Voting proceeded by secret ballot
Motion to adjourn ֖ (Alan/2nd Jeanie) VOTED unanimously.
→ Posted by wtolopf on 01/04/2009 at 12:30 PM. Filed under "minutes".
Berkshire Community Radio Alliance
Minutes of the 2008 Annual Meeting
September 14, 2008 Quaker Meeting House ֖ Great Barrington, MA
Jan Seward, President of the Board of Directors, welcomed the group to the Annual Meeting. She shared highlights of the year and thanked the Friends Meeting House for their gracious hospitality for the second year in a row.
Submission for full power license
Օ Won Davey award
Increased programming base
Օ Capital campaign has raised almost $30,000
First business supporter campaign (about 25 new business supporters from community)
Օ Recipients of a 3-year operation grant from Massachusetts Cultural Council
Moved to new studio on Rosseter Sreet
Jan recognized several members for their contributions: Board members (Phil Tierney, Nick Ring, Ben Shalles, Frank Tolopko, Judy Eddy and Paul Rapp). Also a few exemplary people (Phil Tierney for answering phone calls; for all he did for the move and his work resulted in a $10,000 donation). Also members Jim, Tim, Mike, Annie Shaw, Dan, (for work on music library); Karen and Larry Chernicoff for their graphics/publicity; Day Captains; Paul Rapp for his vision & enthusiasm/capital campaign; Ben for his work on the new studio (and his Board term expires today). Jan announced that she will be stepping down as Board member and Chair.
Reports from Officers:
Frank Ֆ Board Secretary and 911 Report Show Role of Secretary is communication within the Board and to the membership and he is working with that goal in mind.
Reports from Committees
PROGRAMMING: Ananda and (Deborah, Nick, Ben, Lucy and Dan); currently revising schedule for October ֖ January term; about 71 programs airing and looking to add 18 to fall schedule; generally lose a few shows each round in training process; about 62 programs (79 hours) are local and 9 are locally sponsored syndicated shows (about 10 hours weeky); about 90 programmers (some active; some fill in). This is down from last year (88 and 100 hours of programming each week). Recruiting from word of mouth and advertising has resulted in many more applications. We need a strong PR committee to do that and Larry Chernicoff֒s work was especially helpful. Youth programming continues to grow substantially. Continuing to work with Railroad Street Youth Project and looking to do more new non-English shows.
Past year policy changes: Volunteer hours have shifted to reapplication schedule to be more in synch; also applications/reapplications can be submitted on website. A major goal was to improve training and many programmers have stepped forward to help with this. Group has expanded including orientation to new studio and Ananda thanked those who helped. Part of WBCR mission is to help get people on air and provide information about studio without being overwhelming. They now have a quiz which is part of training to make sure people know policies and find out where to learn more. The Committee reviewed and clarified anonymity policy; Revamped PSA blog to allow programmers to share information about what is going on the various shows; help programmers increase quality of own show production and carried out self-evaluation in the spring (and received positive feedback on that). The goal is to be supportive.
Day-captains: Ananda commended the day captains for the past year (Deborah, Paul, Todd, Ananda, Ben, Nick, Scott) and announced the new Day Captain line up. Contact information will be sent out. The Programming Committee will take more responsibility for oversight of day captains, communications and support.
New Directions: The programming committee plans to conduct a major policy review dealing with programmers missing shows. They will distribute the draft policy for review before a decision is made. Ananda read the draft policy. The Committee is concerned about the relationship with listeners when there is disruption of regular schedule.
She thanked those who helped with training and also programmer data-base (Mary Ellen Barrett (for all her help with paperwork/filing); Rich and team for programming schedule and Jeremy (for last term).
She noted that assistance is needed for posting programming minutes and other documents to the website.
This years goals include reviewing and consolidating policies; conducting an educational workshop on self-promotion/commercial speech policies. About 9-10 programmers will participate. The Committee plans to produce a guide in November for programmer policies. They also noted that many programmer agreements are missing and they want to get that current.
Technical manual: Ben has a thorough but limited manual; other people at different times have posted things on the wiki which is accessible.
Q: What would be the schedule capacity for programmers? Ananda responded that there is open time from midnight to 6am and blocks of time every day which is currently covered by automation. She also noted that a handful or programmers are doing bi-weekly shows.
Ananda reminded programmers to log volunteer hours if they havenҒt done so.
FACILITIES COMMITTEE: Ben: WBCR began construction in Granary space last fall and the move has been the work of the committee and the MOVE HAPPENED! Station is not complete and committee will be working on finishing construction and maintaining physical organization. There now is space for station to pursue its mission ֖ conference room; hang-out; reception area; cubbies; studio 2; physical library for music. Priority is Studio 2 (should be up in next few weeks); then reception area; BoardsӔ to post messages and information. Also, need to finish the hallway leading up to rest of building; then the conference room which will handle most meeting needs. Eventually kitchen will be completed. He is committed to finishing station as funds allow. Ben thanked everyone for patience, understanding, good humor, help especially Steve (architect), Phil, Nick, Asa, Ananda ֖ for their support! Signage is needed and will eventually be installed.
Cleaning: Phil asked for help in cleaning (before, during or after show) and time could be logged as volunteer. Ben wants to organize other tasks that can hopefully be handled by a single person (equipment, other things). Music library (physical and digital) is part of Facilities Committee. Jeannie is in charge currently with Dan White (music director). He hopes to organize music and cds so that the really neat stuff can be more accessible to others (maybe in Studio A).
TECH: Nick Ring Last yearҒs priorities were to apply for full power and move the station. The Committee submitted a budget outline to the Board (but spent none of the funds) because the move needed the organizations capital. Other tech projects were put on hold during the year. Money was spent on move infrastructure (not computers or mics). There were no huge maintenance expenses this year. The Committee was looking at aging equipment from last year (computers) and will be looking at purchases as feasible. There are on-going issues w/ technology: The telephone has been more finicky after move and working to improve stability; networking to rectify things that go wrong (1 computer is sidelined Җ digital library). In the future they will work on networking infrastructure so that the computers and equipment are linked. The station will need to purchase equipment for Studio 2 as well as computers. The Committee will focus on expanded capabilities of conference room.
Acknowledgements: Christie (website!) and Asa; Asa and Ben on walking through all the requirements.
Q: What about Skype? Skype is available on PC1 in Studio A. Ananda reported that her experience in phone quality isnt good (phone to skype) Җ but skype to skype is good.
Trainers welcome.
Full Power: Last year at the annual meeting the station was encouraged to move forward with an application for a full power license. They contracted with a radio engineer for technical aspects of application and application was filed last October. Nick reported that 3 other organizations filed for same frequency in same area. Now there is a process to award license. FCC has preference points system and he believes that WBCR will be successful. If so WBCR will receive a construction permit. A decision may be made fairly soon. If so, WBCR will have 3 years to get on the air. There is lots to do technically and organizationally to make this work. WBCR would have a different frequency and need a new antenna; Need to move transmitter to new location from Fairview and need to revise studio to transmitter link; Need new equipment; Filed for PTFP grant and would apply for that again (with accompanying guidelines/timing, etc.). The station would go above 100 watts (filed for 550 watts) and transmission location at higher elevation increasing range which would go to NY state which would change audience makeup. The call letters would change and rebranding would be needed. Also the station cannot keep the low-power license and would have to make plans to transfer the license or let it go.
Q: Who were other organizations? WFCR; Home Improvement Ministries and another small ministry in the area.
Documentation: Training sessions go better with documentation. There are some documents on hand. Please let Nick know if you can help goal is to make documentation accessible.
FUNDRAISING: Judy Eddie ֖ She reported that WBCR lost $17,246 this year. The station has about $2,000 and owes about $8,000. Income for the year (annual meeting to annual meeting): Revenues of $24,585 for capital campaign; $33,385 for fund drive; $2,850 listener support; grants $1,250 in grants; $1,111 in CD sales; event sponsorship - $600 + $568.
Total revenue: $67,750
Expenses: $43,000 in construction plus $8,000 owed (materials costs were higher)
Rent: $18K (had to pay double rent for awhile)
Spent: $85K
Budget: The budget will need to be set. Committee heads will respond to email with their needs (workplan and costs). Then their requests/needs will go through a Board process for review and approval. Fiscal year is calendar year.
Q: what are on-going costs of new space? Old space was about $2K per month. The new costs are not quite established by significantly higher.
Need to look at grants (can only raise so much in community).
MEMBERSHIP: Luci Leonard. The Committee convened the first membership gathering in May and thanked Asa and Isu for their help. The Committee plans to have another event at end of year. The Membership Committee needs more members. The Committee meets on the third Thursday for 2 hours at the new studio. A goal is to have office hours at the Studio.
There will be an upcoming membership drive to acquire new members and retain old ones (live at the studio or tabling at the community). This will start up in November:
Volunteers are needed for office hours and tabling.
She is exploring diversity training ֖ for programmers as well as to bring people together (and make this available in 2009).
Volunteer hours. A new form will be available (what you did; when) for reapplications. The goal is to make this better organized and are looking for a Volunteer Coordinator to help with this task.
The Committee is looking for space for end of year gathering (potluck).
Ananda thanked Lucy and reminded the members that Lucy needs support. Lucy noted that South Berkshires has a strong retirement community that may be able to be tapped for time & skills (teaching, etc.)
PR AND MARKETING:
FUNDRAISING: Paul Rapp shared that the station took a hit about a year agoӔ when several large donors stopped giving due to objections to a show. The Programming Committee reviewed the show and determined that it wasnt so offensive and WBCR was committed to airing the show. He reported that after the successful October fundraiser an anonymous listener donated $5K and then contributed another $10K. This offset the loss of the 2 other contributors. The station was unable to do a fundraiser last May but held a a fundraiser in June that went well and was fun (fell short of the budgeted $20K). Now the station is a bit ғin the hole and awaiting the Mass Cultural Council grant information. Paul is revising the MCC application for bank foundations in the area and is optimistic about funding. The fall on-air fund drive will be held the 2nd week in October. WBCR needs a full-time fundraising committee. Please let Paul know if you are interested. Costs have almost doubled with move! Also need a PR department! Some people donԒt know of WBCR.
Jeannie: eventually live on-air broadcasts fundraising and parties
PR AND MARKETING: Jan Seward stated that this Committee is not currently functioning. This year the Board had 2 vacancies and this year it will have 3 vacancies. The Board has been operating from a strong vision perspective ֖ not just populating the Board but with strategic plan in place can make good decisions about who should be invited to increase depth, breadth and talent. She wants to see on-going Board development and strategic planning. This Board has been more of a working board and strategic thinking has taken a back seat this year.
The Members shared their appreciation for Jan and Bens service!
BOARD ELECTIONS:
Dave Barrett introduced himself. He became familiar of station when he came back to area and hosted Saxophone power hour. He loves the station and is a big supporter. His12-13 year old daughter started doing a show (Funky Cheeseshack) which he feels is a great opportunity. He brings years of non-profit experience to the Board including fundraising, strategic planning and board development.
Dave Barrett was elected to the Board of Directors. .
PACIFICA:
Jan explained the voting process. After the Annual meeting (discussion and vote), the Board Secretary will wait for the mailed absentee ballots. The votes will be tabulated only after receipt of the absentees ballots. Over the weekend of Friday 9/19, the votes will be tabulated and the membership will be informed of the result at the beginning of the following week. Decision will be made based on vote of membership.
The annual cost for affiliation is $240.
Nick Ring shared that this was intended to happen a long time ago Җ but didnt and now is being put forward to the membership for decision.
Pro Җ (Nick and Ananda) Programming Committee supports this for 2 reasons (Financial and increased capacity to serve members and programmers.) She outlined the reasons seeking approval to join Pacifica
Cost-effective to pay for Democracy Now (DN) and Free Speech Radio News (FSRN)
o Currently pay for DN ($280/year)
o FSRN: The station doesnՒt currently pay and broadcasts the show a day later (couldnt air show, in good conscience on the same day)
o Crises at FSRN (they get funding from Pacifica which is being cut back) Җ collective of people around the world producing local news which becomes the edited newscast. Not comfortable airing a day late and also feels that this isnt as ethical as the station should be, ғpirating something that shouldnt be piratedҔ. FSRN is a sister in mission. If we want to meet listeners needs, is this a good way to do it? Can we consider affiliation in that sense.
Can share programming nationally (a minor benefit not a primary purpose). The reality is that the stationՒs priority and philosophy of programming committee is to air locally produced shows.
o Any programming of another affiliate station can be incorporated into a local program and what we do can be uploaded to other Pacifica members and WBCR would be recognized as a source
o Also live coverage of congressional hearings and other events
֕ Provides access to legal services would help on the issues of free speech and community radio; also access to archives for programmers
֕ Good tool for programming committee to meet mission that reflect global community and other underrepresented voices in the world community
How does that affect our independence and identity? Ananda concluded that it is less us becoming part of Pacifica, but more becoming a member of an organization with services. It doesnՒt preclude joining other organizations with other services.
She suggested if people are worried about doing this, could we consider doing this for 1 year and then evaluating?
Օ Autonomy: Nick doesnt think this would affect our autonomy. There are no governing documents or other governance that would be changed; no reporting required; not required to air anything; all decisions remain local Җ not subjecting to any outside authority. If there is a perceptual issue, we can decide whether or not we share this. There is no requirement to promote or not promote that affiliation. He responded to the concern that it would cause people to be hesitant about putting forward programming not in keeping with Pacificas mission and noted that WBCR has never turned away any programming for ideology Җ and he doesnt see that changing in anyway.
CON (Chris and Asa (who helped draft statement) Җ
This is a substantial identify issue and we wouldnՒt be discussing this at a membership meeting if it werent a significant issue.
ҕ This makes WBCR less independent; it is an affiliation not subscription for services. Pacifica is clear about this ֖ WBCR would be an ally of Pacifica.
They are global organization and this would make us less local
Օ Impact our neutrality (Pacifica has clear point of view). They are overtly LIKE MINDED IN SHARING VALUESӔ. They have a have point of view and certain values and an expectation that we share those values
We would lose our neutrality. He shared the example of a program that had significant complaints but WBCR maintained content neutrality even at financial sacrifice Ֆ and that has been guarded very closely
Currently no desire to change programming Ֆ but this lowers bar and it would be easy for a different programming committee to fill empty slots with this content (paid for and affiliate) easier to take on additional content (may be good or bad)
֕ Who we are where we have been
Q: Can you provide examples of how stations have lost identity because of affiliation? (Chris wasn֒t sure)
Q: Is War News Radio part of it? No probably being pirated right now.
Q: Is programming automatically available? Who will choose? Creator would decide
Q: what is arrangement with DN? Alice: It was 1 year free and then WBCR pays directly to DN; with the agreement it would pay to Pacifica
Q: What is cost of FSRN if purchased? Nick ֖ formed in 2000 and distribute through Pacifica and subscribe through Pacifica
Q: What are the values? Alice: Truth about what is going onӔ; When WBCR was jumpstarted it happened with Amy Goodman and her fundraiser and existence of WBCR is due to part to airing of other political news. She doesn֒t like the idea that we are pirating programs that we should be paying for;
Q: Jeannie Programming ֖ what would be effect (content neutrality)?
Ananda: station policy is that there has to be someone local who sponsors a show and makes that request and reapplication. Any show syndicated or non-syndicated ֖ needs continued involvement. This would not change. Programming committee would not fill out schedule as they are not allowed to. One time programming is slightly different and the programming committee can do that occasionally.
Content neutrality: The programming Committee evaluates applications based on 11 different aspects of mission (helps when people are competing for same time slot) but does not act as an editorial board (not determining interests of listeners or accuracy of content)
Stephanie: Good arguments for both ֖ especially preserving local identity seems precious (maybe anonymous person did that because we are unique); however if we go to global format, people could hear from around the world. The Pacfica website is wildly not neutral.
Q: Is Chris opposed to trying it and agreeing not to air any other programs from them except the ones we already have? Would you be opposed to that?
Chris responded that he is presenting a point of view not negotiating among members. He believes this lowers the bar significantly we should decide!
Unidentified member: This is a charged issue ֖ not sure he agrees that we should pay for programs even DN. Would prefer to have high school kids go on-line and give news. If Pacifica is funding creation of content, can he choose to give it to Pacifica instead of giving to WBCR?
Nick: Most stations that put up content (affiliated) ֖ this is free to other stations. Some of those stations pay staff. For example, FSRN pays $180 per report so if you produce a report you would be paid $180.
The ethics and legality of broadcasting material from FSRN was discussed. It is available for free on website the day after. We take it from their website and that is common.
Frank: We pay for DN because people want it and that was basis for their support. We are sensitive to listening public and membership (e.g. when we changed schedule for DN there was an uproar and WBCR responded). Within 6 months to 1 year if not working out, the Board would be responsive to that!
Dan: We could put this back on the agenda for next year
Ananda said that she didn֒t join the organization as a programmer. She feels that this is an important part of the mission - getting people to produce media, and as an organization we do that part well. The mission is not only getting people on the air but also serve community
Steve: What is neutral? Not shying away from controversy ֖ neutral shouldnt be used against someone trying to ғtell the truth.
Jeremy: This affiliation offers specific tangible benefits to WBCR. The arguments of those opposed are vague and ideological in his view. ԓpeople want to protect their baby:. There is a difference between local and provincial; independent and insular. He believes it is positive to allow programming to reach others;
Unidentified member: How would autonomy be affected? People know what Pacific represents (this is a specific political point of view)
Per Chris, Jeremys comments are accurate; his perspective is ideological and he does not want to affiliate with any large media organization.
Unidentified member: What could be the impact on the on local programming?
Chris: Could this become a larger footprint in schedule? Hard to find other points of view? Would a conservative viewpoint want to participate? Issues of affiliations tend to map and you donҒt always know where.
Alice: Mission of WBCR is diversity if someone wants to sponsor a show this would address diversity and, in turn, and maybe someone from that community would come forward and produce own show. We wouldn֒t put syndicated show over local voices. Lots of diversity.
Unidentified member: It is a non-exclusive agreement
Jan thanks everyone sharing their opinions. Voting proceeded by secret ballot
Motion to adjourn ֖ (Alan/2nd Jeanie) VOTED unanimously.
→ Posted by wtolopf on 01/04/2009 at 12:26 PM. Filed under "minutes".
Minutes
WBCR-LP FM
Board of Directors Meeting October 15, 2008 at WBCR Studio
Meeting convened at 6:24 pm
In attendance: D. Barrett, J. Eddy, P. Rapp, N. Ring, P. Tierney, F. Tolopko
Absent: None
Guests: B. Shalles, P. Levine
Agenda adopted unanimously
Previous minutes (September, 2008) unanimously adopted with minor corrections.
Public comments: None.
Motion to appoint Peter Levine to WBCR Board until the next Board election was unanimously approved.
A slate of officers for the Board was proposed: P. Rapp, President; D. Barrett, Vice-President; J. Eddy, Treasurer; F. Tolopko, Secretary. One ballot was cast for their unanimous election to their positions.
Treasurerגs Report
Checking balance: $993
Report unanimously accepted.
Committee reports
Facilities: No report.
Membership: No report.
Programming: (N. Ring) A new show production manual should be available by the next training cycle (early 2009). Programmer feedback is being elicited for the recently published absentee policy. The PC is seeking solutions to the lack of a full schedule of early morning shows. The possible inclusion of a 1-hour all Spanish language edition of the Democracy Now! is being investigated. Several alarm/light violations are being dealt with.
Tech: (N. Ring) Microphones are required to initially outfit studio 2. Funds are required and will be investigated at the completion of the fund drive. There have been streaming problems and RAID (disc storage) problems. They are being investigated.
Fund Raising/Fund Drive: S. Mastrianni has volunteered to actively pursue new sources of income for WBCR. The Treasurer, with Board approval, will prepare an annual budget for submission to the Mass. Cultural Council as a requirement for receipt of our recently awarded grant. When completed a press release will announce the receipt of the award. The next fund drive, initially pegged for the second week in February, 2009 will be further discussed at upcoming Board meetings in conjunction with the Programming Committee.
Finance: No report.
Grievance: No report.
Tasks update and other agenda items
A motion to continue WBCR membership in the Berkshire Chamber of Commerce, at an annual cost $103, was unanimously approved.
Suggestion to initiate a regularly scheduled meeting of Board officers on the first Wednesday of every month by phone or otherwise was adopted. Purpose of the brief meeting is to monitor outstanding Board issues and tasks.
Suggestion to change venue of the monthly Board meeting (3rd Wednesday of month) to the WBCR studio space was adopted.
Board Secretary will make necessary changes to the Board page on the WBCR website, reflecting all the current changes in membership, officers, meeting information, etc.
The Board agreed to review the handwritten minutes of the annual membership before they are published on the website.
Establishing and publishing the current version of the WBCR corporate bylaws will be handled by F. Tolopko, N. Ring and P. Rapp.
Based on the acceptance of Pacifica affiliation by the membership, a motion to authorized B. Shalles to complete the application process and forward payment was unanimously accepted.
Issue of filling 2 remaining Board positions was raised and deferred to next meeting.
Incident report involving an unwelcome home phone call from a listener to a programmer has been resolved.
Motion to adjourn was unanimously accepted at 8:07 pm.
→ Posted by wtolopf on 11/30/2008 at 01:34 PM. Filed under "minutes".
Minutes
WBCR-LP FM
Board of Directors Meeting
September 10, 2008 at Zenn New Media
Meeting convened at 5:35 pm
In attendance: J. Eddy, P. Rapp, N. Ring, J. Seward, B. Shalles, P. Tierney, F. Tolopko
Absent: None
Guests: P. Levine, D. Barrett, D. White
Agenda adopted unanimously
Previous minutes (August, 2008) unanimously adopted.
Public comments: None.
Treasurerגs Report
Checking balance: $2,261
WBCR received letter from IRS claiming that annual statement was not received. Treasurer had filed the statement and will follow up with IRS.
Committee reports
Facilities: No report.
Membership: No report.
Programming: (D. White) Programming Committee is conducting review of the Programmers guide. Absentee policy has been finalized and will be presented to the programming community. There have been problems in scheduling and coordinating training for the new term.
Tech: (N. Ring) Periodic problems with on-air phones. May be due to recent lightning and electrical surges. Nick is following up.
Fund Raising/Fund Drive: Berkshire Bank has invited WBCR to apply for a grant. P. Rapp to follow up. Also with BankNorth and Legacy. Our grant application from the Massachusetts Cultural Council and WBCR has received the grantҗexact amount not yet available. Board members will attend the award ceremony at Mass MOCA on September 22. P. Rapp reported back that the start date of the Fall fund drive will be October 11 and run for one week.
Finance: No report.
Grievance: No report.
Tasks update and other agenda items
The owner/lessor of WBCRs former studio space has requested replacement costs for the carpeting, claiming that it was irreparably damaged. The board accepted unanimously a motion to forfeit the $400 security deposit with no further payment. P. Rapp will draft a letter to the lessor.
N. Ring to form a subcommittee to investigate the feasibility of WBCR becoming a host agency for the Mass Department of Elder AffairҒs employment program.
Preparations for the annual meeting, scheduled for September 14, 4 pm were discussed. There will be no potluck dinner. Absentee ballots for the Pacifica affiliation question will be reissued with additional information. Preparation of membership list, agenda (including possible Pacifica affiliation), bios of current and prospective members, absentee ballots was assigned to volunteers.
P. Tierney will follow up with a WBCR ad in the jazz festival program.
Administering the WBCR telephone voice mail recording will be assumed by the Programming Committee.
Motion to adjourn was unanimously accepted at 7:20 pm.
→ Posted by wtolopf on 10/22/2008 at 03:39 PM. Filed under "minutes".
Programming Committee Meeting: Minutes for 10/21/2008
Present: Deborah Alecson, Dan White, Ben Shales, Nick Ring, Larry Bronstein [non-voting member], Ananda Timpane, and Harold Schrager [non-voting member]
Approved 10/7 minutes unanimously.
Missing minutes; August and Sept 2nd minutes [?]
Minute Taker: Harold
1. Follow-up on tasks:
New listener comment line: in process [BS]
Revise Guest On Air Orientation Sheet [PJ] [DGA] [?] Person Job Description to PC [NR][JR]
Promo person job description to PC [NR][JR]
Request to Tech Committee RE: Spanish & Native News [AMT]
FY 09 Budget [DW]Ņ..done
Tags Reminder [DW]Ņ.in process
Follow up Email to earth radio[AMT]Ņdone
Gospel Block [DW]Ņ..doneŅ.Christian science at 8, gospel music at 8:30
Follow-up e-mail re: 10/5/08 lights, alarm error [AMT]Ņsent to Orlando
Fund drive obligation reminder [AMT]Ņsent
Missed Show policy Correction [AMT].see below
2. Programs/Programmers
Request tech committee update regarding DN Espanol and Native News
Bob and Ananda still working on AM Show
Alice requested waiver for applying for next period Curioser and Curioser. Committee decided to grant waiver for 2 volunteer hours because of hardship with the following conditions: must re-apply by 1/5/09 for period beginning 2/1/09 and confirm return date by 1/19/09 (PC will be finalizing the schedule). Also this is the last time Alice will be granted a waiver by the program committee.
10/10/08 11:456 AM Unlocked, no alarmŅ..tentative decision Bob OHaver will be given 3 points for unlocked door to be finalized at next meeting so Bob has opportunity to attend next pc meeting.
Concern about contents of ChildrenҒs Story Telling Show on Saturday at 10/11..committee decided to ask Scott to review show and committee suggested considering œdisturbing content disclaimerԅ
10/14/08 Bullshit Lyric AiredŅself reportedŅCommittee gave Rishi 2 points
Pre-emption request for election eve shows [Nov. 4] for Democracy Now Election Coverage and local break-in coverageŅ..committee supports, Ben and Ananda will do the break-ins, manage the coverage.
3. Missed show policyŅProgrammers that relay on fill-ins and rebroadcasts might not be granted a time slot for their show in the following term. Programmers who miss half of their shows in a term will not be granted a show the following term. As always, exceptions can be made but should be discussed with the programming committee in advance. In addition day captains are to be contacted 24 hours in advance if a programmer is going to miss their show and the programmer is responsible for a fill-in or programming their show. These guidelines need to be incorporated in the Introductory Program GuideӔ
4. Deborah and Larry reported on Commercial Speech workshop and meeting with programmersŅprimary focus and area of concern remains the desire on the part of some programmers to make certain exceptions and/or to allow for more flexibility for non-profits. Committee while not changing the rules at this time is willing to continue to process this issue and consider the programmers concerns.
5. Training Update/training Calendar: Some new programmers for this term are yet to be trained. Training procedures also need to be developed for next term. Peter Levine has consented to coordinate training and hook up trainers with new programmers. Deborah will contact Peter and clarify what is happening and report back to committee.
New application deadline: December 1st
Next meeting 11/11 [postponed from 11/4 because of election coverage]
Adjourn
→ Posted by LauraD on 10/21/2008 at 04:53 PM. Filed under "minutes".
Programming Committee Meeting: Minutes for 10/21/2008
Present: Deborah Alecson, Dan White, Ben Shales, Nick Ring, Larry Bronstein [non-voting member], Ananda Timpane, and Harold Schrager [non-voting member]
Approved 10/7 minutes unanimously.
Missing minutes; August and Sept 2nd minutes [?]
Minute Taker: Harold
1. Follow-up on tasks:
New listener comment line: in process [BS]
Revise Guest On Air Orientation Sheet [PJ] [DGA] [?] Person Job Description to PC [NR][JR]
Promo person job description to PC [NR][JR]
Request to Tech Committee RE: Spanish & Native News [AMT]
FY 09 Budget [DW]Ņ..done
Tags Reminder [DW]Ņ.in process
Follow up Email to earth radio[AMT]Ņdone
Gospel Block [DW]Ņ..doneŅ.Christian science at 8, gospel music at 8:30
Follow-up e-mail re: 10/5/08 lights, alarm error [AMT]Ņsent to Orlando
Fund drive obligation reminder [AMT]Ņsent
Missed Show policy Correction [AMT].see below
2. Programs/Programmers
Request tech committee update regarding DN Espanol and Native News
Bob and Ananda still working on AM Show
Alice requested waiver for applying for next period Curioser and Curioser. Committee decided to grant waiver for 2 volunteer hours because of hardship with the following conditions: must re-apply by 1/5/09 for period beginning 2/1/09 and confirm return date by 1/19/09 (PC will be finalizing the schedule). Also this is the last time Alice will be granted a waiver by the program committee.
10/10/08 11:456 AM Unlocked, no alarmŅ..tentative decision Bob OHaver will be given 3 points for unlocked door to be finalized at next meeting so Bob has opportunity to attend next pc meeting.
Concern about contents of ChildrenҒs Story Telling Show on Saturday at 10/11..committee decided to ask Scott to review show and committee suggested considering œdisturbing content disclaimerԅ
10/14/08 Bullshit Lyric AiredŅself reportedŅCommittee gave Rishi 2 points
Pre-emption request for election eve shows [Nov. 4] for Democracy Now Election Coverage and local break-in coverageŅ..committee supports, Ben and Ananda will do the break-ins, manage the coverage.
3. Missed show policyŅProgrammers that relay on fill-ins and rebroadcasts might not be granted a time slot for their show in the following term. Programmers who miss half of their shows in a term will not be granted a show the following term. As always, exceptions can be made but should be discussed with the programming committee in advance. In addition day captains are to be contacted 24 hours in advance if a programmer is going to miss their show and the programmer is responsible for a fill-in or programming their show. These guidelines need to be incorporated in the Introductory Program GuideӔ
4. Deborah and Larry reported on Commercial Speech workshop and meeting with programmersŅprimary focus and area of concern remains the desire on the part of some programmers to make certain exceptions and/or to allow for more flexibility for non-profits. Committee while not changing the rules at this time is willing to continue to process this issue and consider the programmers concerns.
5. Training Update/training Calendar: Some new programmers for this term are yet to be trained. Training procedures also need to be developed for next term. Peter Levine has consented to coordinate training and hook up trainers with new programmers. Deborah will contact Peter and clarify what is happening and report back to committee.
New application deadline: December 1st
Next meeting 11/11 [postponed from 11/4 because of election coverage]
Adjourn
→ Posted by LauraD on 10/21/2008 at 04:47 PM. Filed under "minutes".
Minutes
WBCR-LP FM
Board of Directors Meeting August 20, 2008 at Zenn New Media
Meeting convened at 6:05 pm
In attendance: P. Rapp, N, Ring, P. Tierney, F. Tolopko
Absent: J. Eddy, J. Seward, B. Shalles
Guests: A. Becker, P. Levine, D. Barrett, D. Alecson, A. Hardcastle, R. Pelicotti, S. Forest, T. Trabka
Agenda adopted unanimously
Previous minutes (July 2008) unanimously adopted.
Public comments: None.
Treasurerגs Report (via email)
Checking balance: $3,153
Committee reports
Facilities: No report.
Membership: No report.
Programming: (via N. Ring minutes of last meeting) Day captains are organizing a meeting with programmers who have businesses that are the basis for the shows. Will take place in September. Reapplications, for continued on air access, are due on September 1. Committee has already received about 20 new programmer applications. Training schedules may be impacted. A. Becker (Truth Search) was awarded 3 warning points for airing show after on air access was rescinded.
Tech: (N. Ring) Investigating the livelinessӔ of the studio and possible solutions. Studio 2 is now working on a minimal level of service. Techies working on the automation of syndicated shows. Online streaming is now being broadcast in stereo. FTP (programming downloading via the internet) unavailability is being addressed.
Fund Raising/Fund Drive: Berkshire Bank has invited WBCR to apply for a grant. P. Rapp to follow up. Also with BankNorth and Legacy. No reply yet to our grant application from the Massachusetts Cultural Council. A motion was adopted unanimously for P. Rapp to investigate and suggest an optimum date for the start of the next fund drive. Originally scheduled for September 15, the date was deemed too soon after our last early summer drive to allow for proper preparation.
Finance: No report.
Grievance: No report.
Tasks update and other agenda items
A. Becker appeared before the Board to present and discuss his position vis--vis the suspension of his on-air access. Discussion, including Board members and guests, ensued. Motion to continue the suspension of A. Becker (see July, 2008 minutes) was defeated by a vote of 2 yeas, 1 nay and 1 abstention.
Preparations for the annual meeting, scheduled for September 14, 4 pm were discussed. Preparation of membership list, agenda (including possible Pacifica affiliation), bios of current and prospective members, absentee ballots was assigned to volunteers.
Motion to adjourn was unanimously accepted at 8:08 pm.
→ Posted by wtolopf on 10/13/2008 at 09:17 PM. Filed under "minutes".
Programmming Committee
October 7, 2008
Minutes
Members present: Deborah Alecson, Luci Leonard, Nick Ring, Judy Rosley, Ananda Timpane, Dan White
Guests: Harold Schrager
Minutes 9/16/08
Motion: Accept minutes as amended. Accepted unanimously.
Programs/Programmers
Earth Radio: While no points have been awarded, Earth Radio programmers should not announce CET-related events on their own program.
10/5/08: Lights on, Alarm error. Orlando was last programmer in on 10/4/08 and said he had activated the alarm. Motion: Award Orlando 1 point for leaving the lights on pending opportunity for response at next Programming Committee meeting and request that his day captain review activating the alarm with him. Approved unanimously.
DN! en Espaol: Hour-long version will air MTThF at 11pm. request that the tech committee script the automatic download and playback and report back for next programming committee meeting.
AM Show: Bob Balogh willing to work with Ananda on overseeing revitalization of AM Show. Currently Bob, Andy Shaw, and Tim Schafer do AM show slots, but most slots are still open.
Curiouser and Curiouser: Alice is returning to India shortly. Curiouser and Curiouser will be removed from the Oct-Jan schedule.
Program Producer Guide Review
Dan has added his changes. Nick is in process. Next the guide review goes to Judy, Luci, Ben, and Ananda. Additional items that need to go in: absentee policy, anonymity policy, commercial speech policy, and more. Appendices need to be integrated. Consideration of reorganizing content for a clearer structure.
Fund Drive
Request from the fundraising committee to use the airwaves for a fund drive Oct. 11-17. approved unanimously.
Request from the fundraising committee to preempt all syndicated shows to do fundraising. Motion: PC send out a reminder that programmers dedicate half of their show to the fund drive (including pre-recorded & syndicated programming). Approved unanimously. PC will provide FC with contact information for syndicated and pre-recorded programs. Motion: Up to 20 minutes for FSRN and up to 40 minutes of DN! can be pre-empted by the fundraising committee of any given day for fundraising. Approved unanimously.
FY09 Budget Request
Dan to send revised, itemized list to committee to finalize by October 15th Board Meeting.
Tasks
DA to contact Phil Johnson regarding revised Guest On Air Orientation Sheet
DW to send out subject line tag reminder to on-air listserve
→ Posted by LauraD on 10/07/2008 at 04:43 PM. Filed under "minutes".
Programming Committee Meeting MINUTES
Sept 16, 2008
Present: Nick Ring, Luci Leanard, Debra Golden-Aleckson, Larry Bronstein, Judi Rosley, Dan White, Ben Shalles, Ananda Timpane
Guests: Earth Radio programmers (Names?)
Agenda:
1. House-keeping, 10 min.
Minutes
9/2/08
Minute Taker
Agenda:
켼 Tasks:
q New Listener Comment Line Mailbox (BS)
q Revise Guest On Air Orientation Sheet (PJ)
q PSA Person Job Description to PC (NR)
q DN! Possibilities re ID (NR)
q See attached Tasks
2. Programs/Programmers, 15 min.
ż 9/12 door unlocked Cody McCabe last signed in. Nick will contact.
ּ 9/14 No Alarm Report Robby Zucker. Paul will go over entering code with him.
ּ And So It Flows, appeal no appeal, Motion: before future application is accepted, Leslie must do thing in May 5TH notes. Unanimously passed.
ּ Jumping Off Claim were told by Luci V-time from May should count toward this term. Luci denies this. Not enough volunteer hours. Committee doesn֒t feel there was miscommunication. No appeal.
Earth Radio - Possible self promotion. CET involved in event. No points awarded pending committee listening to clip.
3. Training, 10 min. - Peter Levine is training coordinator/coach.
Good job Debra & Larry!
4. Press Pass, 10 min. - Motion: give Frank power to decide how press pass is given out. Unanimous. Frank will give us a criteria list for making decision.
5. Music Director Update, 5 min. - Dan will update through the list.
6. FY 09 Budget Request/Sept Board Meeting, 10 min. Dan will do itemized list.
7. Introductory Program Producer Guide -
8. Schedule, 1 hour -
COMING UP 얖 (or perpetually tabled)
9. Listener Comment Line, (7/17/07)
10. PSA Rationale, (10/10/07)
11. Introductory Programmers Guide, (11/29/07)
12. Give-Away Guidance, (12/04/07)
13. BCRA Price Policy Review (12/18/07)
14. Review BCRA policy on non-profits/guest self-promotion, (1/8/08)
15. Review policy on programmer responsibility for guest on air conduct, (1/22/08)
16. Review Guest Cheat Sheet Revision, 10 min. (12/18/07)
17. AM Show (6/3/08)
18. Businesses and Shows (6/3/08)
19. School Shows and Volunteer Hours (6/3/08)
→ Posted by LauraD on 09/16/2008 at 05:53 PM. Filed under "minutes".
Adoption of agenda
Adoption of minutes
Public comment
Treasurers report
Reports from committees
Part-time employee
Annual meeting
MCC grant award-
Open house
Other business
→ Posted by Janice on 09/10/2008 at 12:45 PM. Filed under "agenda".
Minutes
WBCR-LP FM
Board of Directors Meeting July 16, 2008 at Zenn New Media
Meeting convened at 6:12 pm
In attendance: J. Eddy, P. Rapp, N, Ring, J. Seward, P. Tierney, F. Tolopko
Absent: B. Shalles
Guests: A.Timpane, K. Skelton, D. Bellow
Agenda adopted unanimously
Previous minutes (June, 2008) unanimously adopted with 1 abstention and 1 minor change.
Public comments: D. Bellow presented a proposal for creation of a paid news director position at WBCR. Dan would apply for grants to fund the position. The sense of the Board was that a fuller discussion of paid positions at WBCR was needed first, especially in the future context of the (planned) expansion to full power.
K. Skelton reported on her proposals for signage at the new studio. She will meet with the owner of the new studio space. Karen also presented Fundraising/marketing ideas, coupled with the move to the new space. דBranding of WBCR, already well established in KarenԒs view, should be expanded, making it a cooperative community affair.Ӕ
Treasurers Report J. Eddy
Checking balance: $7,908
Berkshares: $294
Committee reports
Facilities: Occupancy (on-air, live broadcasting) in the new studio set for July 28. Sufficient amount volunteers will be available for move and set up at new studio.
Membership: No report.
Programming: A. Timpane presented the committee report. Highlights of the report included: approval of volunteer hours requirement fulfillment by August 1 for continued on-air access; acceptance of the Grievance committeeҒs recommendations vis--vis Alice Marks-Koshars volunteer hour situation; temporary appointment of P. Rapp as Alan BeckerҒs day captain.
Based on A. Timpanes report a motion was unanimously passed, with one recusal:
As a result of Alan Beckers disregard of station policy and conduct towards other members of the organization, we are suspending his on-air access until our next board meeting [August 20], at which time we will consider re-instating his access or suspending him until the end of the term.Ҡ We will allow time for Alan to present himself to the board.
Tech: No report. All tech efforts focused on new studio setup.
Fund Raising/Fund Drive: A motion to set the amount of fund drives at 3 per year was withdrawn in lieu of a fuller discussion at a future Board meeting. A motion to schedule the start of the fall 2008 fund drive on September 15th was unanimously approved. There would be a tie-in with the annual meeting on September 14th. Due to various scheduling requirements the next Board meeting was moved to Wednesday, September 10th.
Finance: None.
Grievance: P. Tierney submitted report containing the committeeҒs recommendations in the grievance brought by Alice Marks-Koshar. Based on all factors they recommended that Ms. Koshar be reinstated with full on-air access.
Tasks update and other agenda items
Board Development: Continuing discussion postponed to future meeting.
The first batch of thank you letters have been sent to donors in the summer 2008 fund drive.
The Board will be looking for donors to fund t-shirt WBCR advertising messages for the Josh Billings race.
Motion was unanimously passed to fund ($110) N. Rings conference fee. He will be attending the 13th Annual Grass Roots Radio Conference in Portland, Oregon
Motion to adjourn was accepted at 8:48 pm.
→ Posted by wtolopf on 09/03/2008 at 10:39 AM. Filed under "minutes".
Programming Committee
August 19, 2008
Members in Attendance: Deborah Alecson, Nick Ring, Judy Rosley, Dan White
Guests: Maggie Welch, Jim Stark
Minutes
Motion: Approve the minutes of July 1, 2008. approved unanimously,.
Motion: Approve the minutes of the July 20, 2008 Programming Committee retreat, pending revisions. approved unanimously.
Motion: Approve the minutes of August 5, 2008, pending revisions. approved unanimously.
Programs and Programmers
Alan Becker: Motion: Award Alan 3 warning points for going on air despite being suspended. approved unanimously.
Jumping Off: Concern regarding potential call of action. Program clips reviewed. none found. Judy Rosley will contact them with this. During review a song was aired with shitӔ in the lyrics. Motion: Award two points to whichever of Ina or Esu was running the board at the time of the airing of shitӔ, mitigated to not discourage self-reporting. approved unanimously. Judy Rosley will contact Ina & Esu on behalf of the programming committee.
Maggie Welch: concern raised about timing of legal station ID. Motion: Award 3 policy violation warning point to Maggie Welch and have her speak with her day captain (nick ring) to clarify the policy. approved unanimously. Nick will send email to Maggie and meet with her to clarify policy.
Music Director Update
Difficulty getting in touch with major labels. Independents and smaller labels have contact information on their websites. Sent email to programmers regarding possible interview subject and received interest from several programmers. Musician also interested in donating guitar for next fund drive. new CDs will be reported to on-air list.
New Programmers and Trainings
One station/policy orientation conducted so far, 2-3 more for August with more to come in September. Still a difficulty with coordinating trainers for new programmers and following up on follow through.
Day Captains
Deborah has been working to schedule a meeting for day captains, looking to have a meeting before the end of August, tentatively August 25, 7pm, at Deborahs house. Deborah will call several potential candidates for Tuesday day captains. Current lineup: Mon - Ananda; Tues - open; Wed - Ben Shalles; Thurs - Nick Ring; Fri - Bob Balogh; Sat - Deborah; Sun - Paul Rapp.
Professional/Program Relationship
Deborah and Larry are coordinating a meeting to clarify self-promotion and other relevant policy. Larry received 9 responses to an email he sent to the on-air list. Proposal is to have a working group to discuss and clarify station/FCC policy for programmers.
Facilities and Tech Updates
Telephone hybrid is connected and functioning - callers may be put on the air. Headphone jacks work. To reduce echo programmers can close the studio door and speak closer to the microphones. Studio 2 will have at least a temporary computer audio editing station.
FY09 Budget Request
$3500-4000. breakdown to come.
→ Posted by LauraD on 08/19/2008 at 05:51 PM. Filed under "minutes".
Adoption of agenda
Adoption of minutes
Public comment
Treasurer’s report
Reports from committees
Alan Becker
Fund Drive
Other Business
→ Posted by Janice on 08/15/2008 at 11:02 AM. Filed under "agenda".
Minutes
WBCR-LP FM
Board of Directors Meeting
June 18, 2008 @ Zenn New Media
Meeting convened at 6:12 pm
In attendance: J. Eddy, P. Rapp, J. Seward, B. Shalles, P. Tierney, F. Tolopko
Absent: N. Ring
Guests: None
Agenda adopted unanimously
Previous minutes (May, 2008) unanimously adopted
Public comments: None
Treasurerגs Report J. Eddy
Checking balance: $6,500
Committee reports
Facilities: B. Shalles reported on new studio facility: All paintable surfaces have been primed. Doors have been hung. Plumbing work complete.
Membership: 30 members attended the Bash. Next meeting scheduled for July 1.
Programming: No formal report. But it was reported that a grievance is being filed concerning the volunteer hour requirements.
Tech: None.
Fund Raising/Fund Drive: Over $17,000 was raised in the June 2008 on-air fund drive. Task: F. Tolopko will investigate WBCRs software needs to track membership and financial data (including fund drives). There was discussion of scheduling the next on-air fund drive. The initial consensus was September 2008. A motion was passed unanimously naming the library in the new facility The Buck Dharma Library, in honor of his donation of a personalized cowbell as an auction item in the fund drive.
Task: B. Shalles will retrieve a 2005 thank you letter written to a generous contributor.
Finance: None.
Public Relations: None.
Tasks update and other agenda items
Task: The fund drive was completed.
Board Development: Time was spent on rating the Board using a generic analysis tool. The analysis will continue at future Board meetings. Possible future candidates for the Board were discussed.
Task: P. Rapp will contact The Berkshire Bank Foundation to see if we can apply for a grant.
Task: J. Seward will contact the local chapters/townships of the Mass. Cultural Council to see if we can apply for a grant.
Motion to adjourn at 8:12 pm was unanimously accepted.
WBCR ғbranding: Creation of a distinctive WBCR logo was discussed. K. Skelton will be invited to the next Board meeting.
Grievance committee: Task: P. Tierney will assist in reconstituting the grievance committee along with solidifying its authority, procedures and standards of review.
Motion to adjourn was accepted at 8:30 pm.
→ Posted by wtolopf on 08/04/2008 at 12:47 PM. Filed under "minutes".