WBCR-LP 97.7FM, Great Barrington Community Radio

Minutes October 18th, 2006

Board Members Present: Asa Hardcastle, Don McGrory, Chris Meyer, Christopher Pizzichemi, Nick Ring, Jan Seward, Ben Shalles, Phil Tierney
Board Members Absent: Paul Rapp
No other attendees

Minutes taken by: Asa Hardcastle

(1) Approval of September Minutes
accepted unanimously with some minor revisions.
Asa will forward to Secretary for filing
TASK: Asa will post online

(2) Treasurer’s Report
Presented by Ben / accepted unanimously

(3) Formalization of Reporting Structure of committees to the board
Nick quoted current Policy: Every committee is required to provide minutes within one week of the meeting to the committee and to the board.

>REGULAR REPORTING:
Jan suggested:  Committee meetings due within 1 month, to be submitted to the secretary who will distribute to the board and remind committees that minutes are needed, if minutes cannot be done in a timely manner a summary of the committee business will be provided by the chair

MOTION:
NEW POLICY: Committee chairs required to provide summary of committee activities to the board 1 week in advance of each board meeting.
motion carried unanimously

TASK: Secretary to remind committee about the reporting requirement.

NEXT MEETING: Committee discussion lists (lurking)
NEXT MEETING: Structure and timeliness of reporting minutes to the website and committees

(4) Board Governance Training Workshops
http://tdcorp.org
MOTION: Allocate $500 for board training
motion carried unanimously

TASK: Chris M. to find out about the Berkshire Taconic Community Foundation training Schedule.
NEXT MEETING: Board retreat discussion?

(5) Studio Space and Mandate of the Space Search Committee
Estimates for plumbing & HVAC for the BCC space
Charles Cardillo: $32,300
Mike Gillmore: preparing a quote
Jeff Moran: preparing a quote

BCC foundation board meeting coming up in November, they would like our board members to attend. Treasurer of the BCC board suggested that $15,000 (heating,cooling,wiring), BCC would pay all upfront and ask for us to pay half back over 5 years in our rent.

MOTION: Special Meeting of the Board next wednesday the 25th
motion rescinded

MOTION: Initiate the Studio Committee, which will be charged with developing a thorough plan for a move to the BCC space for the board to review.  Should such a move be approved this committee shall oversee the project.
motion approved unanimous

MOTION: Meeting next Wednesday the 25th
motion approved unanimous
TASK: Chris call the meeting tomorrow afternoon
TASK: Nick to look for a larger space tomorrow

(6) Volunteerism
NEXT MEETING

(7) Report From Phil
NEXT MEETING

(8) CD / Fundraising
MOTION: That Paul, if he accepts, take on oversight of the CD project.
motion approved

(9) Tasks from the Minutes
  TASK: Asa & Don, Membership Committee

(10) Chamber of Commerce
  Jan will be the point person

(11) Fund Drive Report
  report presented by Ben Shalles

→ Posted by wasa on 10/18/2006 at 09:50 PM. Filed under "minutes".