WBCR-LP 97.7FM, Great Barrington Community Radio

Minutes April 16, 2009

Minutes
WBCR-LP FM
Board of Directors Meeting—
April 16, 2009 at WBCR studio

Meeting convened at 6:10 pm
In attendance: D. Barrett, J. Eddy, J. Holmes, P. Levine, P. Rapp, N. Ring, P. Tierney, F. Tolopko
Absent:  None
Guests: S. Mastrianni, B. Shalles, A. Timpane (all via phone)
Agenda adopted unanimously
Previous minutes (March, 2009) unanimously adopted
Public comments: None.
Treasurer’s Report
Currently reconciling fund drive pledges and remittances. Task more difficult due to poor record keeping during this drive. Must address for future campaigns.
Checking balance:   $6,700
Past and future annual financial reports are available (The IRS Form 990) at http://www.guidestar.org.
Report unanimously accepted.
Committee reports
Facilities: B. Shalles reported that the studio construction completion process is static primarily due to budgetary considerations. Bills incurred during the initial construction phase are currently being paid on an extended time basis. Budget needs to be developed to schedule remaining work. The occasional noise generated in our studios (live music broadcasts, eg) have become an issue with some of the other tenants in the Granary complex. A meeting with all concerned parties is being set up. There has been an increase in the number of burglar alarm trips—inappropriate activation/deactivation by the WBCR community—in the recent past. (WBCR is billed by Great Barrington when the police respond to such events.) Ben will inform the WBCR community about reducing and eliminating these incidents.
Membership: No report.
Programming: (A. Timpane): New programmer handbook in final draft form. Will primarily be distributed electronically. A few hardcopies will be printed. Programming Committee (PC) currently working on new schedule plus training. The (re)application process is being revisited in order to make it more reflective of the WBCR mission. PC volunteers are developing a new-programmer orientation process.
Tech: No report.
Fund Raising: (S. Mastrianni) WBCR will require a major fund-raising event to pay off old and new expenses in the period leading to the fall fund drive. Several events and venues were discussed, including A. Goodman, re-scheduling the H. Zinn lecture, and a Latin dance evening. Volunteers are examining these and other possibilities.
Finance: No report.
Grievance: No report.
Public Relations: No report.
Tasks update and other agenda items
Messages have been transmitted but there has been no communication with the parties involved in the studio access incident during the spring fund drive. Issue has been tabled.
Text modification of Spring 2009 fund drive Thank You letter was proposed and accepted.
Pledge fulfillment letter for fund drive will be resurrected or newly composed.
Future WBCR Board meeting schedule details will continue to be posted on the website and will now also be forwarded via email to the WBCR community.
Request will be made for a volunteer to prepare for publication the latest version of WBCR’s bylaws.
Motion to adjourn was unanimously accepted at 7:50 pm.

→ Posted by wtolopf on 05/25/2009 at 01:14 PM. Filed under "minutes".