WBCR-LP 97.7FM, Great Barrington Community Radio

Board Meeting Minutes April 18, 2007

Board Members In Attendance:
C. Meyer, J. Seward (Chair), B. Shalles, A. Hardcastle, D. McGrory, N. Ring, P. Rapp, P. Tierney

Board Members Absent:
C. Pizzichemi

Members Attendance:
A. Potter, F. Tolopko

Minutes Taken By:
A. Hardcastle

Adoption of Agenda
adopted unanimously

Public Comments
none

Treasurer’s Report
- Looking at a new budget projections based on the last fundraising committee meeting, which has set a $45,000 goal for this year fund raising
- Treasurer feels that we can pay substantially more rent based on a modest expectation of 42k
- treasurer’s report accepted unanimously
MOTION: Accept the report as given.
Motion carried. unanimous

Committee Reports
Membership Committee, Don McGrory reports
- facilitating the volunteer requirement of being a programmer by contacting committees for what they might need

Programming Committee, Nick Ring reports
- Scott Marks stepped down
- Todd Lewis stepped up
- Application holder for every program must do 6 hours of volunteer work every quarter
- next schedule taking some real effort - 15 new apps - 3 dropped shows
- (see programming committee minutes for more details)

Fundraising/Publicity Committee
- Andy was welcomed as new chair
- selling memberships - we need to be proactively getting people signed up
- tabling at the GB farmer’s market
- adopted ambitious goals with enthusiasm ($35,000 fund drives, quarterly goal of $4500 for the last 2 quarters of 2007)
- 22nd to the 28th of October for the next fund drive, Gala on the 23rd
- publicity around 3 program cycles and 2 fund drives
- request from the chair for a budget for the next program brochure.

Granary Building
Ben presented that rent would start at $1000, increasing by 10% for two years
Ben presented preliminary floor plans and very rough estimate of cost $19,500 - $22,000 (with no AC)
Jan and others suggested that HVAC be included in any estimate.
It was suggested Low VOC paints, people friendly insulation (blue jean), and persian wool rugs (used instead of carpeting in the studios)
Ben’s proposal: Ben will be project coordinator beginning to end.  Ben will choose who he works with, not every volunteer will be accepted.  Nick, Luke, etc…  Does not want to employ unskilled volunteers.  Wants it to be run professionally and quickly.

MOTION: Paul moved that we vote to proceed to lease the granary street property provisional on finding out costs of heat, ac, and ramp and so indicate that provision and this decision to Joan Ackerman and immediately call a membership meeting to review the proposal.
Motion carried.  6 in support.  2 opposed (A.Hardcastle, C.Meyer)

MOTION: That the next board meeting be wednesday the 2nd of may at berkshire south. 
Motion carried. Unanimous.

Capital Campaign
not started yet. need a pitch sheet, a prospect list, and a timeline
board / large donors (quietly) / programmers / members / the community at large
don’t want to interfere with fund drive
want to raise 50k-60k or more.

Upcoming Board Vacancies
There are three seats up this coming annual meeting.

MOTION: Asa motioned that the board serve as the not exclusive nominating committee.
Motion carried. Unanimous.

Other Business
> program brochure budget, $700 for 1000 brochures designed by Karen Skelton and the fundraising committee.

MOTION: Chris motioned approval of up to $1000 for program brochures.
Motion carried. Unanimous.

Tasks
- Jan - notify the board about the 17th at Berkshire Taconic
- Asa to contact Ann Condon about nominating committee
- All Board Members: Think of prospects for the board.
- All Board Members: Send prospects and connections for the capital campaign to Paul and Chris (include the nature of those relationships)
- All Board Members: Think about how much you can give for the capital campaign for next week
- Ben talk with Joan about tonight’s decision and meeting at the space on the 2nd.
- Don schedule member meeting for 6:30 on the 2nd
- Nick - send a check to prometheus, not yet done.
- Don - to try to get a good deal at Herrington’s
- Jan - find out about electrician
- Ben - to have numbers solid by the 30th
- Nick - Hire engineer for FM study to investigate possible available full power frequency openings in the area.

→ Posted by Janice on 05/09/2007 at 12:12 PM. Filed under "minutes".